Job Summary
The Administrator in the Office of the Project Manager is responsible for supporting project documentation, client communication, and coordination activities in a dynamic solutions development environment. This role involves preparing and managing critical project documents such as charters, functional requirements, closure reports, and regular client updates. Reporting directly to the Project Manager, the Administrator will also assist in maintaining project schedules, handling documentation needs, and performing various administrative tasks as assigned to ensure smooth project execution and adherence to timelines.
Key Responsibilities
•    Documentation Management
o    Draft, update, and manage project charters, functional requirements documents, project closure reports, and other essential project documentation.
o    Ensure that all documents adhere to project standards, are formatted correctly, stored securely, and accessible to relevant stakeholders.
o    Monitor and maintain the version control of project documentation throughout the lifecycle, ensuring compliance with industry and company standards.
•    Communication and Coordination
o    Act as a point of contact for client communication on behalf of the Project Manager, ensuring timely responses to client inquiries and updates.
o    Prepare and distribute project status reports, summaries, and updates for both internal and client review as required.
o    Coordinate and organize project meetings, including scheduling, agenda preparation, minute-taking, and follow-up on action items to ensure that tasks are executed efficiently.
•    Project and Systems Support
o    Provide administrative support to the Project Manager in project tracking, monitoring milestones, and maintaining up-to-date project schedules.
o    Assist in preparing presentations, data reports, and supporting materials for project briefings, client meetings, and internal reviews.
o    Maintain familiarity with the company's ICT systems and tools, ensuring smooth integration of technology in project processes and documentation.
•    Additional Duties
o    Handle any other administrative and project-related tasks as assigned by the Project Manager, contributing to the overall efficiency of the project management team.
Qualifications
•    Education: Diploma or Bachelor’s degree in Business Administration, Project Management, Information Technology, or a related field.
•    Experience: Minimum of 2 years in a project administration or support role within a solutions development or ICT-focused organization.
•    Technical Skills:
o    ICT Proficiency: Familiarity with ICT systems used in solutions development, such as databases, enterprise applications, or project management software (e.g., MS Project, Asana, Jira, or Trello).
o    Software Skills: Advanced skills in MS Office Suite (Word, Excel, PowerPoint) for documentation and reporting; experience with other data management or visualization tools is an advantage.
o    Technical Literacy: Ability to understand technical terminology and concepts related to software development, system integrations, and cybersecurity.
•    Core Skills:
o    Communication: Excellent written and verbal communication skills, with the ability to convey technical and project-related information clearly to clients and internal teams.
o    Organizational Skills: Strong organizational skills with an eye for detail, ensuring accuracy in documentation and communication.
o    Project Familiarity: A foundational understanding of project management principles and workflows, including milestone tracking, risk identification, and resource management.
Key Competencies
•    Attention to Detail: Ability to handle complex documentation with high levels of accuracy and completeness.
•    Client-Focused Communication: Strong interpersonal skills to build and maintain positive client relationships and manage client expectations professionally.
•    Time Management and Prioritization: Excellent ability to manage multiple priorities, meet deadlines, and respond flexibly to changing demands.
•    Team Collaboration: Proven ability to work collaboratively with cross-functional teams, including segment heads, Functional consultants, developers, and client representatives.

Qualified and enthusiastic candidates are encouraged to submit their CVs to applications@appkings.co.ke. We look forward to welcoming talented individuals who are eager to contribute to our team at AppKings